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QUARTERLY WAGE REPORTING
FILE TRANSFER PROTOCOL INFORMATION
File Transfer Protocol
(FTP) wage reporting is suggested for employers with 80 or more employees. If
you have fewer than 80 employees, Internet wage reporting is recommended.
Please click on the following link to file on the Internet:
https://secure.cdle.state.co.us/wagetax/.
Unemployment Insurance (UI) Operations accepts quarterly worker-wage data from
employers via FTP. FTP is the standard method for
exchanging files between computers and servers on the Internet. UI Operations
uses Tumbleweed SecureTransport (TST) to allow submission of employee wage files
via FTP.
All FTP
transactions with UI Operations are secure.
The FTP service
automatically negotiates a 128-bit encrypted secure-sockets-layer (SSL)
connection with the user's browser before allowing a login or data transmission.
A user-identification (ID) name and password, which are required
to access TST, are provided to you by UI Operations after you submit a
successful test wage file, as detailed below.
Instruction Manual
Click on
the following to view instructions for submitting wage files via FTP:
Secure File Transfer Protocol—Instructions to Upload Wage Files
NOTE:
Data submitted via FTP
must be in Interstate
Conference of Employment Security Agencies (ICESA) format.
The A-Record Layout and the S-Record Layout must be submitted. Go to the
bottom of this page for ICESA formatting instructions.
SUBMITTING A TEST WAGE FILE
Before you submit a wage report via FTP, please submit a test wage file at the
following FTP test site:
https://cdleftptest.cdle.state.co.us/
The
login information, which is case sensitive, is:
Use
the
instruction manual to guide you through the process.
Please note that, although the test environment uses a common share (area) on
the test FTP server, no one else can see your wage data (including you) once it
has been uploaded.
The
purpose of the test is to ensure the data is properly formatted and to validate
receipt of the data in a test region on the UI Program’s mainframe. The
receipt.txt file that is generated indicates whether the file has uploaded
successfully. Once a test wage file is successfully uploaded, UI Operations will
send you a Web address, user ID name, and password for your own share (area) on
the production FTP server.
CONTACT US ABOUT FILE TRANSFER PROTOCOL
Please contact us if you have any questions:
Unemp.Wage@state.co.us
303-318-9018 (Denver-metro area)
1-800-480-8299 (outside Denver-metro area)
Curtis: Ext. 83209
Terry: Ext. 83207
Debbie: Ext. 83200
ICESA 276-Byte A-Record Layout
| LOCATION |
FIELD NAME |
FIELD
LENGTH |
DESCRIPTION AND REMARKS |
| 1 |
Record Identifier |
1 |
Always enter “A” |
| 2-5 |
Year |
4 |
Enter a
4-digit year for which this report is being prepared
EXAMPLE: 2007 |
| 6-14 |
Blank |
9 |
This field is
not used in Colorado; leave blank |
| 15-18 |
Taxing Entity
Code |
4 |
Always enter
“UTAX” |
| 19-23 |
Blank |
5 |
Leave blank |
| 24-73 |
Transmitter’s
Name |
50 |
Enter the name
of the organization submitting the file and leave the remainder of the
field blank |
| 74-113 |
Transmitter’s
Street Address |
40 |
Enter the
street address of the organization submitting the file and leave the
remainder of the field blank |
| 114-138 |
Transmitter’s
City |
25 |
Enter the city
of the organization submitting the file and leave the remainder of the
field blank |
| 139-140 |
Transmitter’s
State |
2 |
Enter the
standard 2-character Federal Information Processing Standards (FIPS)
postal abbreviation for the state of the organization submitting the
file NOTE: Leave blank if
transmitter is outside the United States |
| 141-153 |
Blank |
13 |
Leave blank |
| 154-158 |
Transmitter’s
Zip Code |
5 |
Enter the
valid 5-digit ZIP Code for the address of the organization submitting
the file |
| 159-163 |
Transmitter’s
Zip Code Extension |
5 |
Enter the
4-digit extension of the ZIP Code; include the hyphen in position 159
If unknown, leave
blank |
| 164-193 |
Transmitter’s
Contact |
30 |
Name and title
of individual from the organization transmitting the information who is
responsible for the accuracy and completeness of the wage report |
| 194-203 |
Transmitter’s
Contact Telephone Number |
10 |
Enter the
telephone number including the area code at which the individual
transmitting the information can be contacted
EXAMPLE:
3035555555 |
| 204-207 |
Telephone
Extension/Box |
4 |
Enter the
contact telephone extension or message box of the individual
transmitting the information
If none, leave
blank |
| 208-276 |
Blank |
69 |
This field is
not used in Colorado; leave blank |
ICESA 276-Byte S-Record Layout
| LOCATION |
FIELD NAME |
FIELD
LENGTH |
DESCRIPTION AND REMARKS |
| 1 |
Record
Identifier |
1 |
Always enter
“S” |
| 2-10 |
Social
Security Number |
9 |
If not
available, enter an uppercase letter “I” in location 2, left justify,
and leave the remainder of the field blank |
| 11-30 |
Employee Last
Name |
20 |
Left justify,
and leave the remainder of the field blank |
| 31-42 |
Employee First
Name |
12 |
Left justify,
and leave the remainder of the field blank |
| 43 |
Employee
Middle Initial |
1 |
Leave blank if
no middle initial |
| 44-45 |
State Code |
2 |
Always enter
“08” |
| 46-63 |
Blank |
18 |
Leave blank |
| 64-77 |
State
Unemployment Insurance Total Quarterly Gross Wages Paid to This Employee |
14 |
Enter dollars
and cents without symbols, right justify, and fill remainder of field
with zeros
EXAMPLE: 00000000023450
NOTE: Include all income from
tips. |
| 78-142 |
Blank |
65 |
Leave blank |
| 143-146 |
Taxing Entity
Code |
4 |
Always enter
“UTAX” |
| 147-161 |
State
Unemployment Insurance Account Number |
15 |
Enter the
9-digit account number without symbols, left justify, and leave the
remainder of the field blank
EXAMPLE:
234567008 |
| 162-176 |
Unit/Division
Location/Plant Code |
15 |
Enter a
3-digit identification number to identify wages by worksite, left
justify, and leave the remainder of the field blank
NOTE: If
reporting only one location, enter “000” as the identification number,
left-justify, and leave the remainder of the field blank. |
| 177-204 |
Not Read |
28 |
Leave blank |
| 205-206 |
Seasonal
Indicator |
2 |
Always enter
“S” for seasonal, left justify, and leave the remainder of the field
blank; leave the entire field blank for nonseasonal
NOTE: Your
business must have been granted seasonal status by UI Operations to
place an “S” in this field. |
| 207-214 |
Not Read |
8 |
Leave blank |
| 215-220 |
Reporting
Quarter and Year |
6 |
Enter the last
month of the calendar quarter (two digits) and the year (four digits)
for which this report applies
EXAMPLES: 032007 for
January-March 2007; 062007 for April-June 2007; 092007 for
July-September 2007; and 122007 for October-December 2007
|
| 221-276 |
Not Read |
56 |
Leave blank |
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